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Mission & Bylaws

Ramona Rams Football Boosters

Ramona High School

Charter and Bylaws of the Ramona Rams Football Boosters

A Non-Profit Organization

2008-2009

ARTICLE I

The Ramona Rams Boosters

A. Name: The organization shall be known as the “Ramona Rams Football Boosters Club, Ramona High School.

Nickname: The official “nickname” shall be, “ The Rams Boosters Club,” hereafter referred to in this charter as “ Ram Boosters.”
Colors: Any articles of clothing or devices to be worn as Ram Boosters identification trappings, or any other item that shall identify a person as a Ram Boosters Member shall contain no other colors than that used by Ramona High School, which are navy blue, Columbia blue, and white.
Football Season: For the purpose of definition only, the football season shall commence with the beginning of fall practice and continue through the Varsity Football Banquet.

Article II

Purpose

Purpose: The general purpose of the Ram Boosters shall be to promote the well being and welfare of all organized football teams that represent Ramona High School. The Ram Boosters will initiate and implement appropriate and approved financial goals to further the football program, assist the Ramona High School football coaching staff in their activities, and assist members and all other persons (fans) to participate more fully in all Rams Boosters endeavors.

Article III

Membership and Dues

Membership: Membership shall be limited to three classifications: Active, Affiliate, and Honorary Lifetime.
1. Active: An “Active” Rams Boosters member shall hereinafter be defined as any parent/legal guardian or household having a player in the football program. This membership entitles them to one vote per household. Each member must have an application on file with the Executive Committee of the Rams Boosters to be considered an active member in good standing.
2. Affiliate: An “Affiliate” member shall be defined as any adult without a child in the program and having a current application on file. Yearly dues, in an amount to be fixed by the Executive Committee of the Rams Boosters, are to be paid in full by the 1^st Varsity football game of the year. This entitles the “Affiliate” member to one vote.

a) Incoming Freshman Parents/legal Guardians: Parents/Legal Guardians of incoming freshman who desire to become Rams Boosters members prior to their child’s enrollment at Ramona High School and/or the Ramona High School Football Program, may become an “Affiliate” member by submitting a Rams Boosters application and paying Affiliate dues one week prior to the Rams Boosters Board meeting. This entitles the incoming freshman parent/legal guardian to one vote and eligibility for a Rams Booster Board position.

Honorary Lifetime : An Honorary/Lifetime member shall be defined as a lifetime member of the Rams Boosters and is recommended by the Head Football Coach. No dues are required. This is a non-voting membership position.
Assessments, Dues and Fees : Members shall be liable for the payment of such assessments, dues and fees as may be fixed and levied by the Executive Committee of the Rams Boosters pursuant to the provisions of these bylaws. Payment of such dues, fees and assessments shall be a legal obligation and in case of delinquency, shall be enforceable by legal action authorized by the Executive Committee of the Rams Boosters. Fiscal year of the Rams Boosters shall be February 1^st through January 31^st of the following year. Assessments, dues, fees; and applicable volunteer hours shall be renewed and applicable each fiscal year. All statements shall be reconciled and settled by January 31^st. Any credits owed on the players account (excluding volunteer hours) or amount(s) owed to the Rams Boosters shall be carried over from the previous to the current fiscal year.

a) Annual assessments rates, dues and fees shall be set by two-thirds affirmative vote of the Rams Boosters Executive Committee at the time of the annual budget.

b) In addition to assessments, dues and fees and volunteer hours members shall participate in fundraising activities established by two-thirds affirmative vote of the Rams Boosters Executive Committee.

c) Members shall be reimbursed for their paid assessments, dues and fees in the following circumstances;

1. Their child voluntarily terminates his participation in the Ramona High School Football Program prior to the issuance of the uniforms-100% reimbursement of assessment fees.

2. Their child voluntarily terminates participation in the Ramona High School Football Program after issuance of uniform, but before 1^st scheduled game-50% reimbursement of assessment fees.

3. The Rams Boosters Executive Committee on case by case basis will consider assessment reimbursement after the second game of the regular season. A simple majority vote of the Rams Booster Executive Committee shall be required.

4. In the case of termination of participation from the Ramona High School Football Program, credits earned toward the assessment package through fundraising cannot be redeemed for cash. All fundraising credits shall remain with the Ramona High School Football Program.

Article IV

Rams Booster Government

Officers and their Elections

Government : The Rams Boosters shall be a self governing organization administered by its duly elected Executive Committee, Directors, Alternate Directors, and members. Communication and understanding is required between the Rams Boosters and Ramona High School Administration and the football coaching staff to insure a harmonious, beneficial and supportive program. The Rams Boosters shall be an independent organization with its government vested entirely in its elected officers.
Powers of the Executive Committee : The Rams Boosters Executive Committee shall administer the business of the Ramona Rams Boosters. In addition to the powers and duties of the Executive Committee as set forth in these bylaws, and subject to the limitations of the bylaws as to actions to be authorized or approved by the members, the Executive Committee shall have power and authority to exercise all powers and to control the business and affairs of the Rams Boosters. Without prejudice to such general powers but subject to the same limitation, the Rams Boosters Executive Committee is vested with and shall have the following power:
1. To select, appoint and remove all directors and agents of the Executive Committee, to prescribe such powers and duties for them as may be consistent with law and these bylaws.
2. The Executive Committee Chair shall have no alternate Director. All other Rams Boosters Directors may have an alternate Director pending terms and conditions outlined in Article VII section E. If a Director can not attend a regular or special meeting of the Rams Boosters, their alternate Director shall serve as their proxy. An alternate Director shall exercise all voting authority of the Director only in the absence of the Director.
3. To conduct, manage and control the affairs and business of the Rams Boosters and to make and enforce rules and regulations therefore, consistent with the law and these bylaws, as the Rams Booster Executive Committee may deem necessary or advisable.
4. By resolution, to create one or more committees described in these bylaws (in addition to the standing committees described in these bylaws), each consisting of one or more Directors, and/or Alternate Directors, to serve at the pleasure of the Rams Booster Executive Committee and to have, to the extent provided in the resolution, all the authority of the Rams Booster Executive Committee.
Number and Qualifications of Directors : The Rams Booster Executive Committee shall consist of 4 members, The President, Treasurer, Secretary and Head Football Coach. The Activities Board shall consist of 8 Directors and 3 team representatives. These positions will be the Program Director, Merchandise Director, Snack Bar Director, Team Hospitality Director, Photography Director, Sponsor Director, Senior Night Director, Homecoming Director, Varsity Representative, Junior Varsity Representative and Freshman Representative, and any and All Alternate Directors.
1. Each Director shall have a maximum of one (1) vote in all matters. The President shall vote only when called upon in the event of a tie.
2. Alternate Directors will only have a vote in the absence of their departments Director.
Notice of Regular Meetings : The Secretary shall cause notice of the time and place of any regular meeting to be posted on the Ram Boosters Master Calendar, Football web page and be communicated to Executive Committee and general membership not less than (7) days prior to the meeting.
Special Meetings-Notices : Special meetings of the Executive Committee may be called for any purpose at any time by the Executive Director or by any two (2) Directors and/or Alternate Directors other than the Executive Director. Written notice of the time and place of a special meeting shall be posted by the Secretary or designated Director and/or Alternate Director on the Rams Boosters Master Calendar at least twenty four (24) hours prior to the meeting.
Adjournment : A majority of the Directors present, whether or not a quorum is present, may adjourn any meeting to another time and place. If none of the Directors is present, the Executive Director may adjourn any meeting to another time and place. If a Board meeting is adjourned for more than twenty four (24) hours, notice of any adjournment to another time and place, shall be given prior to the time of the adjourned meeting to the Directors who were not present at the time of adjournment.
Compensation & Expenses : No Directors and/or Alternate Directors shall receive compensation in any form, including but not limited to assessment fees, for the services performed in the conduct of the Ram Boosters business. The Executive Committee may cause a member or Director to be reimbursed for expenses incurred in carrying on the business of the Boosters.
Conflict of Interest : No member or representative of a Member shall vote on or otherwise participate in a decision of the Executive Committee or of the Membership if the member or representative is financially interested in the decision.
Contracts : The Executive Committee may authorize any Director or Chairperson, to enter into a written contract or execute a purchasing instrument. Unless authorized by the Executive Committee, no Director and/or Alternate Director shall have any power or authority to bind the Rams Boosters by any contract or pledge of credit for any purpose or for any amount.
Vacancies : A vacancy or vacancies shall be deemed to exist on the Executive Board in the case of death, resignation or removal of any Director, or upon the voluntary or automatic termination of the membership of the Member whom a Director represents.
1. Vacancies on the Executive Committee shall be filled by the Executive Director and ratified by a majority vote of the Director present. That vacancy may be filled at the next regularly held meeting.
2. A person appointed to fill a vacancy as provided in this section shall hold office for the un-expired term of his or her predecessor or until his or her removal or resignation as provided by these bylaws.
3. At any annual or special meeting at which an increase in the number of Directors is authorized, the members may elect the additional Directors at the meeting
4. Vacancies in any committee, due to cause, must be filled by appointment of the Executive Committee within one month after the vacancy occurred.
5. Vacancies to the position of Alternate Director shall not be filled unless requested by the Director. Majority vote of the Directors present shall be required.
Removal of Directors : At any special meeting of the Members of which notice has been properly given as provided in these bylaws, the entire Executive Committee or any individual Director and/or Alternate Director may be removed from office as hereinafter set forth. Provided that the notice of the meeting shall specify the action proposed and that such notice has also been given to the entire Executive Committee and to any individual Director and/or Alternate Director whose removal is to be considered at the special meeting following established procedures.
1. A written statement of charges against any elected or designated Director and/or Alternate Director of this Executive Committee may be filed at any time with the Executive Director of the Rams Boosters. If action of proposed be against the Executive Director of the Rams Boosters, the charges will be filed with the Treasurer, Secretary and/or Head Football Coach.
2. Removal of any Executive Committee Director, Director and/or Alternate Director shall result in immediate disqualification for any future office in the Rams Boosters.
3. Removal of an Executive Committee Director, Director and/or Alternate Director shall occur should said Director be absent, without cause, three consecutive Board meetings. The Secretary will notify said Director and/or Alternate Director in writing of the time and place action is taken. Such removal shall occur with a simple majority vote of the Rams Boosters Board.
4. Removal of a Director and/or Alternate Director shall occur should said Director and/or Alternate Director behave in a manner not appropriate to the General Conduct provisions of these bylaws. If three general complaints are received by the Executive Committee from any Booster Member, Affiliate Member, Honorary Member, student, parent, or Ramona High School Administration and/or faculty the Executive Committee will convene a meeting to determine the course of action.
General Conduct : The primary purpose of the Rams Boosters is to promote the welfare and morale of the football program participants. Booster members shall represent themselves and the Rams Boosters in an appropriate manner at all public occasions including but not limited to football games, football practices and tournaments, meetings with staff and faculty of Ramona High School, parent meetings and banquets, etc. Use of profanity, negative comments referenced to Ramona High School, the Ramona Football Team, the Ramona Football Coaches and/or players, use of alcohol on school grounds, drugs, threats of violence and/or violent outbursts and un-sportsmanlike conduct shall be considered as inappropriate behavior(s) and shall be the cause for removal from the Rams Boosters.
Rules and Enforcement : The Executive Committee, at its discretion may adopt a list of specific fines and penalties. Such fines and penalties shall be binding on all Members. Such a remedy shall not be deemed exclusive, and the Executive Committee shall have such other remedies as are provided for by law in these bylaws.

ARTICLE V

Duties of Officers (Elected Position)

Voting Positions

PRESIDENT (EXECUTIVE COMMITTEE):

Shall preside at meetings, provide agendas, and maintain a master calendar

and overall plan for the year. The President shall fill board vacancies

subject to ratification of the Executive Committee. The President shall be

responsible for the coordination of Booster Club activities with the Head Football

Coach and the school Activities Director. The President shall be

responsible for the awards presented at the Varsity/JV banquet. The

President is to chair the budget committee. The President selects the

Chairman for the Nominating Committee by November 1 st . All members

of the Executive Committee and the Administrative Assistant report to the

President. The President is to review the bank statement and cancelled

checks each month, prior to transferring such documents to the Treasurer.

The President shall team with the Head Coach to evaluate individual scholarship cases on an as needed basis. The President shall oversee all legal matters. The President shall be responsible for coordinating all Rams Boosters fund raising activities and for advertising these events with the Head Football Coach. These events may vary from year to year.

TREASURER (EXECUTIVE COMMITTEE):

Shall have charge of all the funds of the Boosters and pay all bills

approved by the Executive Committee. The Treasurer shall make available to

the Executive Committee and Board, a weekly report with all approved money received, disbursed and the amount on hand and a monthly income statement with actual, budget and forecast figures. The Treasurer shall have

responsibility for all financial records. The Treasurer’s books shall be

closed on January 31 st of each year. The Treasurer shall cause an annual

audit of the Rams Booster books to be made by an independent source, selected

by the Executive Committee at the completion of the income tax year, if so

decided on by the Executive Committee. This audit shall be completed within 60

days from the closure of the books. This audit shall be prepared in a

format suitable for presentation to the Booster membership. The

Treasurer shall be responsible for the renewal of the booster insurance

policy. The Treasurer is responsible for filing tax returns and forms with

the IRS, Franchise Tax Board, and Department of Justice Registry of 12

Charitable Trusts and retaining copies of past filings. The Treasurer is a

member of the Budget Committee.

HEAD FOOTBAL COACH (EXECUTIVE COMMITTEE):

Shall be responsible for sending assessment letters prior to the start of the

season; shall collect all assessments and maintain records of payments and

credits for all players. The Head Football Coach shall give an updated list monthly to the Executive Committee. The Head Football Coach shall communicate with parents regarding assessment status and work closely with the President in regards to collection of funds. The Head Football Coach shall maintain and distribute, as needed current team rosters. The Head Football Coach shall gather assessment credits and volunteer hour’s information from all Directors and other committee chairpersons that have activities in which credits are to be given towards players assessments. The Head Football Coach shall initiate a yearly review of policies regarding credits for various activities and shall see that this policy is to be stated in the assessment letter given out at the Returning Players/Parent Meeting and at Freshman Orientation. The Head Football Coach serves with the President to evaluate individual scholarship cases as needed.

SECRETARY (EXECUTIVE COMMITTEE):

The Secretary is the recording officer of the Rams Boosters and the custodian of

its records, except when records are specifically assigned to another such

as the Treasurer’s books. It is the Secretary’s duty to record and distribute

at the next Rams Boosters board meeting the minutes of the previous meeting. All records in the Secretary’s possession are to be open to all members at reasonable times. The Secretary shall maintain and distribute as needed Executive Board rosters. The Secretary shall review and proofread all agreements with vendors, review all correspondence from Board Members,

Chairpersons, Directors and Coaches and report to the Executive Committee.

The Secretary shall keep a file of all agreements and correspondence. The

Secretary will be responsible for posting a meeting schedule on the Rams Boosters Master Calendar seven (7) days prior to the next meeting. The Secretary will conduct all special emergency phone and/or email voting between

meetings and report results to the Executive Committee at the next scheduled

meeting. The Secretary shall bring a copy of all current year’s minutes to

each Board meeting.

PROGRAM DIRECTOR :

The Program Director shall be responsible for putting together and

designing game programs as well as year-end programs for the Varsity/JV

and Freshman Banquet. The Program Director shall get printing bids,

coordinate with the Secretary for the award of bid for such printing in

contract form and work with the printer on layout for the program. The

Program Director shall arrange for programs to be sold at all home games

and accounts for and submits all proceeds from sales at the next Board

meeting. The Program Director will also report to the Head Football Coach all credits earned towards assessment or volunteer hours credit. The Program Director shall provide a comprehensive financial report at year-end. Photography will report directly to this position. The Program Director shall coordinate weekly with the Head Coach and others as deemed necessary, to insure that all special activities and recognitions are included in the program. The Programs Director shall help with Picture Day.

SNACK BAR DIRECTOR :

Shall operate the snack bar at all varsity home games, arrange to purchase

food, prepares food, staff the booths, maintain equipment, clean-up snack

bar areas and maintain communication with Ramona High School in regards to the shared facility. The Snack Bar Director will report to the Head Football Coach any credit or volunteer hours to be applied toward individual assessments. Prepares a comprehensive financial report with any recommendations at year-end. Accounts for and submits all proceeds from snack bar sales at the next Board meeting after sales have been made. Works with the JV and Freshman Representatives to have light refreshments available for purchase at their home games.

MERCHANDISE DIRECTOR :

Shall be responsible for ordering merchandise and sale of such merchandise at all home games, mandatory meetings, Back to School Night and other such events. Before ordering of merchandise, the Merchandise Director shall approach the Executive Board for approval on quantities and pricing of merchandise, shall maintain an inventory of the merchandise on hand and turn over to the Treasurer such list at year-end. Accounts for and submits all proceeds from merchandise sales at the next board meeting after sales have been made. Works with the JV and Freshman Representatives to have merchandise available for purchase at their home games. Reports a list of merchandise sales people to the Head Football Coach for appropriate assessment and volunteer hour’s credit. At year-end, prepares a comprehensive financial report with any recommendations.

VARSITY REPRESENTATIVE :

Shall establish a phone tree and e-mail list to assist other positions in communicating with parents and to recruit new parents into the football program. The Varsity Rep shall coordinate the distribution of oranges. Shall arrange for weekly pre-game meals. Coordinate choice of food for weekly dinners with the Head Coach, collects Varsity player biographies for the program. Shall organize Fall Football Practice snacks and drinks and oversee Parent Appreciation and Senior Night. Shall be responsible for obtaining the nameplates for Varsity jerseys. Shall work with the Merchandise Director to insure that gear bags are purchased for all new Varsity players.

JUNIOR VARSITY REPRESENTATIVE :

Shall establish a phone tree and e-mail list to assist other positions in

communicating with parents and to recruit new parents into the football

program. The JV Rep shall coordinate the distribution of oranges, arrange, and organize Fall Football Practice snacks and drinks. The JV Rep shall communicate with the Merchandise and Snack Bar Directors to arrange for merchandise and light refreshments to be available for purchase at all home games. The JV Rep shall assist with the Varsity/JV Banquet.

FRESHMAN REPRESENTATIVE :

Shall establish a phone tree and e-mail list to assist other positions in

communicating with parents and to recruit new parents into the football

program. The Freshman Rep will coordinate the distribution of oranges, and organize Fall Football Practice snack and drinks for Freshman team and assist with the Freshman Banquet. The Freshman Rep will communicate with the Merchandise and Snack Bar Directors to arrange for merchandise and light refreshments to be available for purchase at all home games. The Freshman Banquet Chairperson reports to this position. Works with the Freshman Banquet Committee.

PHOTOGRAPHY DIRECTOR :

Arranges for purchase and donations of film and processing of photos

taken by team photographer. Works directly with the Program Director to

make photos available for Varsity game programs. Will make available at

Booster meetings and banquets, photographs for purchase by parents for

pick-up or by mail (for an extra fee). Accounts for and submits all

proceeds from photo income at the next Board meeting after sales have

been made. Works with the Head Coach and Program Director to have

team photos taken at the beginning of the season and makes appointment

with the photographer. Helps on picture day.

TEAM HOSPITALITY DIRECTOR :

Shall arrange for drinks and snacks at all Booster Board meetings and

special meetings. Shall arrange for location of Varsity after-game socials,

and gets volunteers to donate lunches to the Varsity Coaching Staff on

Saturdays during the football season. Shall handle cards and gifts from the

Board when appropriate.

ARTICLE VI

Non-Voting Positions and Committees

ADMINISTRATIVE ASSISTANT :

(If requested by the Head Coach) Assists the Head Coach as needed.

PARENT APPRECIATION CHAIRPERSON :

Shall make arrangements with the photographer for pictures. Works with

the Secretary on parent invitation letters, and orders small gift for parents

for pre-game recognition. Arranges with the equipment manager for

jerseys for parent to wear, coordinates with the Head Coach for the date.

(Usually the last home game in September). Reports to the Varsity

Representative.

SENIOR NIGHT CHAIRPERSON :

Coordinates date with the Head Coach. (Usually last home game at the

home stadium). Collects senior baby pictures and delivers them to the

Program Director. Selects and orders senior gifts. Reports to the Varsity

Representative.

VARSITY/JV BANQUET CHAIRPERSON :

Coordinates scheduling of banquet with the Head Coach. Investigates site

for banquet and submits recommendation and proposed expenses to the

Executive Committee for approval. Shall make all necessary arrangements and

contracts. Reports to the Varsity Representative. Accounts for and submits all

proceeds from the banquet at the next scheduled board meeting.

FRESHMAN BANQUET CHAIRPERSON :

Coordinates scheduling of the banquet with the Freshman Head Coach.

Investigates site for banquet and submits recommendation and proposed

expenses to the Executive Committee for approval. Shall make all necessary

arrangements and contracts. Reports to the Freshman Representative.

Accounts for and submits all proceeds from the banquet at the next

scheduled board meeting.

COMMUNITY SERVICES CHAIRPERSON :

Submits recommendation to the Executive Committee for approval of special

projects for player involvement. Reports to the Head Football Coach.

ARTICLE VII

Meetings, Elections and Voting

Meetings : During the Football Season, meetings shall be held one (1) time per week. The Secretary will post notification of meetings, along with time and place, on the RHS Master Calendar at least seven (7) days prior to the meeting. During the off-season, the Executive Committee will determine the frequency of the meetings as needed. These meetings to be posted on the RHS Master Calendar and the Football Web Page.
1. The Executive Committee has the power to change the date and time of meetings with a simple majority vote of the Executive Committee. Special meetings of the Executive Committee members only, may be called by the Executive Director or any two (2) Executive Committee members.
Committees : Committee Chairpersons or Committee members may select their own time and place of meetings. The committee Chairperson is responsible for notifying all committee members and reporting the time and place to the Executive Committee.
Quorum : A majority of the voting Directors present shall constitute a quorum for the transaction of business.
Nominating Chairperson : The Ram Booster Club Executive Director will appoint a Nominating Committee Chairperson by November 1^st of each year. The Chairperson, at his or her discretion may create a committee to solicit nominations or interest in Executive Committee or Director positions and will compile the information. Neither the Nominating Committee Chairperson, nor any Nominating Committee members, nor their family members may be nominated for a Executive Committee or Director Position. The Nominating Chairperson will mail a “Nomination Interest Form” by the first week of November, to all active and affiliate members in good standing.
1. The Nominating Chairperson shall make a report of all nominations at the first meeting in December. Consent from the candidates must be obtained prior to the nomination.
2. Nominations from the floor are then in order. Robert Rules of Order shall apply to affirm all nominations. All candidates must be considered in good standing at the time of the nomination and election.
3. Each nominee shall select one (1) Director’s position, either Primary or Alternative.
4. Each nominee shall be allowed to select an Alternate Director for The Director’s position. Both Director and Alternate Director shall be listed on the ballot and shall be elected to the office of Ram Booster Club as a team.
5. Newly elected and appointed Directors and Alternate Directors shall be installed at the last scheduled meeting in January of each year.
Elections : A general election shall be held annually for the purpose of electing new directors for the next year. The election shall take place on the last regular meeting before Winter Break. The new Executive Committee and Board of Directors are elected by a simple majority vote of the Rams Booster Club membership in attendance-in good standing, and with current Booster Membership application on file at the time of the election meeting. Only one vote per household. No proxy votes.
Measures : All measures to be voted on by the Booster Membership and/or the Executive Committee need to have a “motion”, a “seconded motion” a time for discussion followed by a vote. Also know as MSC (Motion, Second, Carried). All measures are passed with a simple majority vote unless otherwise specified in these bylaws. All measures are to be duly recorded in the minutes of the meeting.

ARTICLE VIII

Board of Directors – Duties and Powers

The Rams Booster Board of Directors shall consist of all elected Directors and Alternate Directors as listed in Article IV Section C

The Rams Booster Board shall attend scheduled meetings and make recommendations to the membership at weekly meetings during the football season. The Executive Committee shall attend scheduled meetings during the off-season. The new Executive Director will give the schedule of meetings to the Executive Committee not later than the last scheduled meeting in February of each year.
The Executive Committee shall receive and disperse funds according to the approved budget. The Executive Committee shall have sole power to appropriate funds from the Booster Treasurer however; such appropriation of funds must be approved by a simple majority vote of the Executive Committee at regularly scheduled meetings. No Proxy votes allowed.
The Executive Committee shall have the authority to transact emergency business between regular meetings. Approvals for financial expenditures are allowed only by means of a phone call or email of all Executive Committee members and 2/3 vote. The Secretary will conduct emergency voting. The Secretary will make the attempt to contact all Executive Committee members. This motion and votes counted must be acknowledged and reported at the next scheduled Executive Committee meeting.
The Executive Committee shall ratify appointments for vacancies that occur between elections. All recommendations are to be considered. A vacancy shall be filled by means of a simple majority vote of all Executive Committee members present.
The Executive Director or any two (2) Board members other and the Executive Director may call a special meeting of the Executive Committee, for any purpose. All Directors and/or Alternate Directors are to be notified by the Secretary or Directors designated by the Executive Director. The Secretary shall post written notice of time and place on the Ramona High School Master Calendar at least twenty-four (24) hours prior to the meeting.
A majority of the voting Directors and/or Alternate Directors present shall constitute a quorum for the transaction of business.
All Directors and/or Alternate Directors and Chairpersons shall turn over to their successors all books, records and properties pertaining to their office not later than the 31^st of January. An audit will be conducted by a source selected by the Executive Committee.
All Rams Boosters books, records, documents, specifications, designs, and drawings are property of the Rams Boosters and shall be returned to the Boosters upon completion of the services.

ARTICLE IX

Articles of Organization and Bylaws

Initiation of review of the bylaws can be made by the majority vote of the Executive Committee.
1. The Executive Committee shall approve the formation of a committee (to be appointed by the Executive Director) to review and/or recommend revisions and/or amendments to the bylaws.
2. The Committee shall make recommendations to the Board of Directors and these recommendations shall be approved by a simple majority vote o the Rams Booster Board.
3. Revisions and/or amendments approved by the Rams Booster Board shall be ratified by the General Membership at a scheduled meeting.
If any of these bylaws conflict, unbeknown to Rams Boosters, Ramona High School and/or Riverside Unified School District rules, those rules supersede the Booster bylaws.
Parliamentary authority is governed by Roberts Rules of Order.
These bylaws shall take effect immediately upon adoption.
The Rams Boosters shall keep the original copy of the bylaws as amended, certified by the Secretary, which shall be open to inspection by all members’ at all reasonable times and posted on the Ramona Football website.
Singular includes Plural. Wherever the context of these bylaws requires same, the singular shall include the plural, and the masculine shall include the feminine.
Director means Officer, Officer means Director. At anytime in these bylaws when the use of Director or Officer is used it represents the same.
At minimum, at each Annual Meeting of the Members, which occurs in an even numbered year, The Executive Committee shall present its recommendation for additions, repeals and other amendments to the bylaws and the member shall vote on proposed bylaw amendments.

ARTICLE X

Financial Review & Audits

An approved operating budget shall be made available at the General Membership Meeting.
Every fiscal year the Rams Boosters shall hire an outside independent source to audit the financial records, accounts and statements to prepare an annual report in accordance with generally accepted accounting practices. The contracted auditor will not have any relationship either by birth, by marriage, or any other living arrangement to any member, of any type of affiliation to Ramona Rams Boosters Club.
Every Director and/or Alternate Director shall have the right, at any reasonable time, to inspect all books, records and documents of the Executive Committee and the physical property owned or controlled by the Rams Boosters.
All checks, drafts or other orders for payment of money, notes or other evidences of indebtedness, shall be signed or endorsed by the Treasurer and such Directors as determined by resolution of the Executive Committee.
The Executive Committee shall not authorize the endorsement of checks, orders or other orders of payment on money, notes or other evidences of indebtedness by the same members of the household. Executive Committee members authorized to sign checks, orders or other orders of payment of money, notes or other evidence of indebtedness on behalf of the Rams Boosters shall also not have any relationship to each other, either by birth, by marriage, or any other living arrangement. Recipients of any payments shall never be to the endorser of the check.
The Treasurer and/or such Directors as determined by the Executive Committee shall not pre-sign any checks, orders, or other orders of payment of money, notes or other evidence of indebtedness.
The Executive Committee shall annually distribute at the General Membership meeting, policies and practices in enforcing its remedies against Members for defaults in the payment of the assessment fees, and/or other payments.
The Executive Board shall annually distribute policies and procedures for collection of cash, noted, or any other evidence of payment to the Boosters. Each Director shall sign the above mentioned policies and procedures, which shall be kept by the Treasurer.

ARTICLE XI

Financial Procedures

Financial Transaction Collection and Handling Procedures

All funds collected on behalf of the Rams Booster Club are property of the Rams Booster Club.

Rams Booster Club members collecting payments, fees, assessments or any other financial transaction on behalf of the Rams Booster Club shall submit all currency, checks and credit card transaction vouchers as follows:

Merchandise, Snack Bar, Program Sales

Only authorized persons may conduct transactions on behalf of the Rams Boosters.
Parents/Guardians assigned to Merchandise, Snack Bar and Program sales shall be responsible for collection of all payments for the goods and services rendered.
All cash and credit card receipts collected must be accounted for and submitted to the assigned Rams Boosters representative at the end of the sale period.
The Rams Boosters representative and assigned parent/guardian shall account for all transactions occurred during the sale period and will complete the Rams Booster Club Cash/Check/Credit Cards Collection Receipt/Deposit form.
Both authorized parent/guardian and the Rams Booster Representative shall sign the Rams Booster Club Cash/Check/Credit Card Collection Receipt/Deposit form and seal all collected funds in the provided deposit envelope.
At the conclusion of each event, all cash should be deposited immediately if possible. Otherwise, the prepared deposit envelope shall be turned in at the following Rams Booster Club Board Meeting.

Other Collection of Payments

This section includes procedures for collecting payments for the following transactions: All fundraiser sales, Ramona Football Game Program Ads, Volunteer Hours Buy-Out, Picture Sales and Banquet payments.
1. The above mentioned transactions shall be handled by the Rams Booster Club Directors and/or Alternate Directors or other Executive Board appointed persons only.
2. To properly credit players’ accounts, a transaction report shall be submitted to account for all payments received for Fundraiser sales, Assessments and Volunteer Hours Buy-Out.
3. The Rams Booster Club Cash/Check/Credit Cards Collections Receipt/Deposit form shall be placed and sealed in the deposit envelope.
4. At the conclusion of each event, all cash should be deposited immediately if possible. Otherwise, the prepared deposit envelope shall be turned in at the next Rams Booster Board meeting.

No individual team fund raising activities shall be allowed without prior approval of the Executive Committee and Executive Board.

ARTICLE XI

Financial Procedures

INDEMNIFICATION OF DIRECTORS AND OFFICERS AND CHAIRPERSONS: Prior to commencing any activities, the Rams Boosters shall maintain insurance coverage as follows:

Comprehensive General Liability Insurance, Director & Officer Insurance, Non-Owned Liability Insurance, Liquor Liability Insurance (if such events are sanctioned by the Executive Board), etc.

To the maximum extent permitted, the Rams Boosters shall reimburse, indemnify and hold harmless each present and future Director, Officer employee or other “agent” of the Rams Boosters and each person who at the request of the Rams Boosters acts as Director, from and against all loss, cost, liability and expense which may be imposed upon or reasonably incurred by such Rams Booster representative. Including reasonable settlement payments, in connection with any claim, action, suit or proceeding, or threat thereof, made of instituted, in which such Boosters representative may be involved or be made a party may be entitled as a matter of law, under any agreement or otherwise.

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